What is the workflow of the foreign trade voucher clerk?

What is the workflow of the foreign trade voucher clerk?
What is the workflow of the foreign trade voucher clerk?

1. Export Contracts After the customer is interested in purchasing products and various terms have been basically agreed, the customer will ask for an export contract or a pro forma invoice so that the customer can place an order. After the export contract is completed, the price terms, packaging, payment method and port of the contract must be reconfirmed before being faxed or scanned to the customer.

2. Booking space The customer can inform the freight forwarder to book the space after placing the order. The freight forwarder should be informed of the exact weight of the parts, especially dangerous chemicals. This is because it is necessary to confirm the destination port. If the weight of the cargo is wrong, it will be difficult for the cargo to board the ship, or there will be additional expenses and even delay the ship’s schedule.

3. Declaration Documents After the shipping space is confirmed, the customs declaration documents shall be sent to the freight forwarder in time (on the day when the shipping space is confirmed or one week before the departure). The whole set of customs declaration documents include: invoices, packing slips, contracts, customs declaration forms, customs declaration orders and verification forms. Among them, invoices, packing slips and contracts should be stamped with long Chinese and English seals and hand signatures.

The customs declaration form shall be stamped with the special seal for customs declaration. The power of attorney for customs declaration shall be made in triplicate. Each copy shall be stamped with the official seal and hand seal. The verification form shall be stamped with the official seal at the two places where the joint is located. The export unit and the code place shall be stamped with the organization code seal. There are three places in total.

The verification form should be filed on the customs website in time, i.e. the port from which the goods leave and the port to which the goods are filed. Before sending, reconfirm whether the documents are complete, the seals are complete and clear.

4. Registration of Advance Collection For customers with advance payment, customers are required to make a part of the payment in advance before sailing, usually 30%. The SAFE has stipulated that for advance receipts not exceeding US$ 30,000, contracts shall be registered on the SAFE’s online service platform, and those exceeding US$ 30,000 shall take the application materials to the SAFE for approval.
After the bank notifies the bank of the receipt of the money, it should fax the corresponding invoice or contract to the bank in time, indicating the amount of advance payment, so that the bank can record the money in the account in time. The next day, you can go to the bank to collect the advance receipt. After getting the memo, register the withdrawal on the foreign exchange bureau website. After the withdrawal is registered, the port IC card will have the amount of advance payment for this ticket, and foreign exchange can be settled.

5. check the documents The forwarder shall contact the forwarder’s operator to check the documents in time after booking the cabin and sending the goods to the port of departure. Other documents required by customers, such as insurance policy, fumigation certificate and certificate of origin, should also be checked in time.

When checking the documents, be sure to be careful and take a closer look at the customer’s requirements to meet the customer’s requirements. The documents must be consistent. Note that for each shipment document, a copy of the bottom should be kept and scanned for future reference.

6. Original documents The shipping company will issue the original bill of lading within one week after the bill of lading is checked. First, the freight forwarder should scan the original bill of lading and reconfirm the contents of the bill of lading. If it is correct, the freight forwarder should mail the original bill of lading as soon as possible. After the original bill of lading is issued, other special documents requested by customers can also be issued.

After all the originals of these documents have been issued, the invoices, packing slips and export contracts will be sorted out. For T/T customers, after receiving the full payment from the customer, mail it to the customer according to the number of copies required by the customer; Documents required by the letter of credit shall be submitted to the bank in time within the validity period stipulated in the letter of credit according to the requirements of the letter of credit.

7. Write-off The freight forwarder will return the verification form and customs declaration form within 30 days after the goods are shipped. When receiving the returned verification and cancellation documents, carefully check whether the verification and cancellation documents and customs declaration form are stamped with the customs inspection stamp, and the customs declaration form should also have the special customs declaration seal of the agent customs declaration bank and the seal of the customs declaration officer.

After that, documents will be presented and submitted on the customs website, and write-off reports will be printed one by one (with official seal). The verification form, customs declaration form (verification form and tax refund form), water form and invoice will be brought to foreign exchange for verification. After verification, the special seal for export verification shall be affixed to the foreign exchange bureau endorsement column (two places) on the verification form, the declaration form (verification form and tax refund form) and the water form.

After the write-off, the special write-off form on the write-off form, the write-off form of the declaration form, the water form and the CommercialInvoice shall be sorted out and filed.

8. Tax refund After verification, make a copy of the water form with the special seal for verification (tax refund is required), and enter the relevant information into the export tax refund operating system together with the VAT invoice, customs declaration form tax refund form, verification form tax refund form and CommercialInvoice.

Take the pre-declaration data USB disk and the typed report form and go to the tax bureau for pre-declaration (or upload it directly to the tax bureau’s pre-declaration system); When there is information in the tax bureau system and the official declaration is notified, take the officially declared data USB disk and report form to the tax bureau for tax refund. Official seal and personal seal of financial personnel shall be affixed to the tax refund statement.

 

Original Artical,Author:China Trade Agent,if repost,please give references :https://offers-bg.com/what-is-the-workflow/

Like (1)
Previous November 12, 2019 3:12 pm
Next November 12, 2019 3:26 pm

Relevant Recommendation

  • What promotion methods are commonly used by foreign trade enterprises

    In the increasingly white-hot competition in the market, it is more and more difficult for overseas customers to develop. The spread of commercial information has resulted in a lot of foreign trade promotion information without effective market feedback. More promotion information is still “spilled water”. Some foreign trade promotion is even hard to hear the sound of splashing water. After customers ask about the price, they find no news. In a society of survival of the fittest and in a market of such brutal competition, we need to pay attention to all matters concerning foreign trade. From the foreign trade website, foreign trade collection, foreign trade promotion and even freight, we all need to do our best. Details determine success or failure! Today, Global Express’s foreign trade customer development software will show you some common ways to promote our foreign trade: I. mail promotion Mail promotion can be said to be the most common way to promote foreign trade. Many foreign trade personnel use mail addresses obtained from various means to develop customers through foreign trade promotion letters. E-mail promotion…

    November 9, 2019
    7730
  • How to win the price war among foreign trade peers?

    A foreign trade friend told me that the customer said our price was too high, and another factory offered him a price lower than us $20, lower than our cost price. I believe most foreign trade people will encounter such problems. Price war has become a battlefield in foreign trade, so how to fight this battle? My friend sent me their chat content and found that after the customer asked the price, the friend and the customer began to bargain. The customer said “I’ve got $60 from other supplier” A friend replied, “that’s impossible.” The customer immediately replied, “you feel free to support us.” every feeling strong ones will make good and successful business cooperation. please let me know your opinion”In the price war with their peers, some foreign trade people will think that the price is simply impossible and will directly conflict with their customers. They even tell their customers that there must be a problem with the quality of their peers and there must be some moisture. In order to prove that they are right, they argue with…

    November 9, 2019
    6710
  • To do foreign trade, one must finish reading this article and avoid detours for three years

    First of all, foreign trade can only be carried out persistently, and it usually takes 2-3 years to precipitate. Whether to give up or not, and whether to stick to it, also depends on the specific situation. For example, how does the boss of the enterprise treat you? Is there a reliable manager who is taking you to know your business bit by bit? Is the enterprise’s own product competitive? If not, change to another company, do not want to do foreign trade, just change the industry. The advantage of being young is that you can make mistakes and keep trying. At the same time, what is persistence? Persistence is not to sit in an office chair for eight hours, but to find one’s own shortcomings through failures and setbacks, and to do everything possible to improve and upgrade oneself. For example, if you find that your English level and expression ability are insufficient, then you must make some changes, practice English every day, practice thinking if your expression ability is insufficient, and find some routines in some industries to…

    November 9, 2019
    6170
  • This is the key to whether foreign trader Google is used well or not

    Google search for customers is not a skill, but your thinking. Here, thinking is the first. Many foreign trade people Google does not work well because they have formed a mindset. I can’t open my mind, but I can’t work hard with tools. 01 questions from trainees Sam, hello! I would like to ask: Using Google to search for customers, on the premise that there is no problem in keyword matching, is the biggest factor affecting the search effect the setting of customer websites?In other words, taking your products as an example, we know from the customs data that most of the top 20 trading countries are developed countries. These local networks are developed and the information is transparent. Customers will also optimize some websites, so it will be easier to get corresponding customers through Google.If most of the top 20 countries are Asian, African and Latin American countries, customers in these countries may not pay enough attention to website construction and do not know what internet marketing is. Google search is not very effective in this situation. Because the…

    November 9, 2019
    5940
  • China’s Foreign Trade Enterprises “Attack and Defend Well”

    In today’s increasingly close global trade linkage, the impact of the global economic development situation on foreign trade enterprises is like a butterfly effect “pulling one hair and moving the whole body”. How to preserve the strength of the enterprise in the changeable situation and still “stand erect” in the international market after going through big waves and sand washing is a problem that every foreign trade enterprise is pondering deeply. Multi-channel Development of International Market “Since the beginning of this year, the overall export situation of our cookware products has been quite good. Although the export volume to the US market accounts for the largest proportion, it is not greatly affected by Sino-US trade friction. However, if the trade friction problem persists, it may have some impact on the company’s exports next year. ” In an interview with the International Business News, Ye Minjuan, the export director of Zhejiang Estar Life Appliance Co., Ltd., said that facing the severe situation in the future export market, the company has already cooperated with some Italian factories and established production bases there,…

    November 9, 2019
    6100
  • Foreign trade salesman must know foreign trade finance knowledge

    The requirements of sales personnel and sales management personnel engaged in foreign trade are: in sales activities, the calculation of payment for goods should be accurate, the settlement of payment for goods should be timely, and the clearance of arrears should be vigorous. The final result of sales activities will be reflected in financial data. As a salesperson (especially a sales manager), in the process of carrying out sales work, he or she will inevitably encounter problems related to finance, such as payment, settlement, budget, etc. Obviously, a good financial knowledge background will help him or her to carry out all kinds of work smoothly. Therefore, we want to remind everyone that mastering the following foreign trade finance knowledge can make your foreign trade work more smoothly. Common means of payment and settlement There are the following common means of payment and settlement in China: Bills of exchange: including bank bills and commercial bills (commercial bills also include bank acceptance bills and commercial acceptance bills).Bank promissory note: includes fixed bank promissory note and non-fixed bank promissory note. Cheques: including cash…

    November 9, 2019
    5700
  • Foreign trade newcomer, you must improve yourself in this way

    Some newcomers who have just entered the foreign trade industry also want to express themselves at the beginning of their work, so they all try their best to develop customers and want to win several orders as soon as possible to prove their strength. However, developing foreign customers through foreign trade business is not as simple as domestic sales. Developing foreign customers and looking for customers at home are two completely different directions. Therefore, some foreign trade newcomers who are eager for success often meet with setbacks at the beginning. They will find that they may have made a lot of efforts but have not found a suitable customer. Without customer resources, it is impossible to order a bill. This shows that you did not find the direction at the beginning and all your efforts were in vain. So, now that we have discovered that there are these situations for foreign trade newcomers, I will simply talk about some things that foreign trade newcomers should do. I. Be familiar with products before looking for customers Foreign trade novice salesmen are…

    November 9, 2019
    7520
  • Flow Value must be Understood in Foreign Trade

    The study found that [guess you like] on B2C websites can make maximum use of the value of each traffic. Because it can use the web page framework to expose more goods, it can retain the remaining non-jump traffic to sell goods again and realize the maximization of traffic value. You may only feel that there is an extra module for pushing content, but behind it lies a lot of user analysis and research. Online shopping is lonely, but the feeling that can be fed back to the user [guess you like] is the friend of the user after browsing the website. It is the highest level of user experience to brush up the sense of being and let the website interact with the user all the time. Then how will you be able to perfectly present [guess you like]? How to use this function? The scenes we use include the following pages: commodity details page, shopping cart page, purchase success page, member personal center, etc. Product details page The purpose of browsing the product details page is to have…

    November 9, 2019
    5910
  • Differences and Connections between Traditional Foreign Trade and Cross-border E-commerce

    1, the main body is different: The main body of traditional foreign trade is information flow. Cross-border e-commerce refers to businesses selling goods overseas directly through the Internet, with the main body being the flow of goods. 2. Different links: The traditional link of foreign trade import and export has not been shortened or changed. B2B mode is the main mode. Cross-border e-commerce companies will try their best to reduce or change import and export links, such as B2C and M2C models, in order to reduce intermediate costs. 3. Different forms: Traditional foreign trade transactions are completed online. Cross-border e-commerce transactions are completed online. 4. Tax revenue is different: Traditional foreign trade involves complicated customs duties, value-added taxes and consumption taxes. Taxation on cross-border e-commerce is relatively simple, and many of them are just postal taxes.  

    November 9, 2019
    6340
  • Foreign trade worries: because I offered to pay for the sample freight, the customer attacked me personally

    Foreign trade salesmen will contact with all kinds of customers every day. There are many different things in the world. Customers from all over the world are different. Some customers are of high quality, while others make people speechless.What I want to share today is very sad, because I proposed that the freight of the sample should be paid by the customer, which led the customer to attack me personally. Such a thing is really impolite. Although doing foreign trade for many years, there are very few customers who openly carry out personal attacks and at most secretly scold them in their hearts. . .In particular, a few hundred dollars of sample freight can reflect such a strong reaction, which is quite speechless. Listen to me slowly. Samples will be requested immediately after the first reply. It can be said that this customer has the typical characteristic of an insincere customer: in the first letter of reply, he directly asked for samples. The day after I sent the letter, I received a reply from customer j: We are very interested….

    November 9, 2019
    6900